End-user Monitoring and Evaluation

Counterpart International ensures that every Memorandum of Agreement (MOA) with recipient institutions stipulates accountability requirements, whereby recipients must submit regular reports accounting for the use of donated property and listing all final beneficiaries. These reporting procedures are augmented by unannounced random periodic spot-checksfor a minimum of one year after the distribution date. Field staff members check recipients every time they conduct site-visits to ensure humanitarian assistance commodities are being effectively and properly used and have not been sold or traded. Every recipient institution is checked at least once a year. Follow-up spot-checks are planned if any issues or violations have been filed. Meanwhile, institutions are automatically disqualified as recipients until they fully fix filed issues. Representatives of donor and host governmental agencies and distribution partners are invited and encouraged to participate in the spot-checks to ensure transparency and better accountability. Additionally, monitoring is used to identify changing needs of organizations and communities in humanitarian assistance.